In this roundup, we will take a look at the importance of writing things down, how it helps, and what are the best online whiteboards available today.
Let’s get started.
✍🏽 The Many Benefits of Writing Things Down
Writing down the things that are going on in your mind or are happening in your daily life minimizes the stress level and the best online whiteboards are very helpful.
Renowned productivity speaker and author of ‘Getting Things Done’, David Allen, asserts that writing things down clears up your mind and calls the activity “core dump“.
Neuroscience also says that writing down goals helps in achieving them better. A study called “The Gender Gap and Goal Setting” found that both males and females perform toward achieving their goals better if they write them down.
The study also says that writing down your goals is directly connected with success.
Writing down thoughts and ideas creates a “generation effect” and keeps regenerating the image of achieving your goals, which makes it 1.2 to 1.4 times more likely to be successful.
Therefore, online whiteboards not only make you closer to your goals but also help you to manage your businesses and remote teams.
👨🏫 What Are Online Whiteboards?
The world order is completely changed due to technological evolutions that have recently taken over all over the globe. The importance of digitalization has been greatly influenced by the transformation of physical things into virtual software and applications.
Just like everything else, whiteboards are transmuted into online whiteboards which are not limited to only a sphere of your conference room or classroom.
These virtual whiteboards are highly useful for people or teams that are working remotely and are easy to download.
The free virtual whiteboards help you to access your teams from anywhere around the world. The whole team can use it at the same time from anywhere and it allows you to upload files, documents, texts, or anything you want to share with your remote team.
The Best Online Whiteboards for Remote Teams in 2023
1. Miro – Best Free Online Whiteboard
It isn’t easy to find the best online whiteboard. And it’s free? You’ve hit a goldmine, which is exactly how we felt about Miro. Not everyone has the budget to create top-notch work with this free online whiteboard, but it is possible.
Whether it is a remote or on-site work setting, the whole team can connect and collaborate to brainstorm, create, plan, and execute their big idea. They can enhance the whole process on the whiteboard by using sticky notes, emojis, shapes, images, a pen tool, and connection lines.
These features on this free online whiteboard make it easy for teams to create mind maps, thought processes, and manage projects. There is a bonus to Miro, it is that it integrates with over 100 apps such as Zoom, Jira, and Google workspace, making it easier to share work.
- The user design interface is easy to use, making the whiteboard simple to navigate in a remote setting.
- No matter where the team is, it is easy to collaborate with them since Miro is available on all devices such as mobile phone apps, desktops, and interactive displays.
- All of the data shared on the whiteboard is kept safe and secure with enterprise-grade data protection.
- This tool is highly efficient since its saves time by providing its users with templates of ready-made frameworks and proven workflows.
- Regardless of what the work is, organizational or project planning, it is easy to plan projects and map information out on the Miro board.
- The whiteboard can be used in a video call setting to visualize and build in shared team space.
- Free: Free – Includes one workspace with 3 editable boards, a library of 1000+ Miro and community-made templates, and app integration.
- Starter: From $10/member/month billed monthly – Includes all features of the free plan as well as receiving full access to private boards with essential features, and much more.
- Business: From $20/per member/month billed monthly – Includes the same features as the starter plan, along with advanced security measures, which are great for collaboration with people outside the team or organization.
- Enterprise: Price plan is customized via sales team – Includes business plan features, and the user can customize the package to the features they want to use. This plan allows guaranteed SLAs and premium customer support are available 24/7.
GoToMeeting is one of the best virtual whiteboards with which you can create online meetings with a click and meeting spaces that enhances your collaboration. It safeguards your security and organization policies through SAML SSO login.
If you are organizing a large number of cooperating users, you can do that simply by easily syncing your Active Directory database to GoToMeeting. It provides easy-to-use secure web conferencing to its users to maximize collaboration and coordination.
The data that is transmitted between LogMeIn infrastructure and the users is confidential, authentic, and integral with strong encryption mechanisms and protocols. Its easy-to-use video conferencing gives support for the room system and also provides an all-in-one box room solution for easy communication.
- You can share your screen with your team members, connect Voice over IP conference calls, or video and mobile conferencing from anywhere, anytime.
- Record your meetings, take notes, and share them for real-time collaboration.
- Its instant messaging feature allows you to chat with people to grow your business. Also, you can easily search through your recorded meeting transcripts.
- Clients for desktop, as well as mobile apps, use GoToMeeting for crystal-clear audio and video calls.
- Drawing tools and options to draw while sharing your screen so you can share insights, maps, charts, etc. with teams.
- Bring this app into your conference rooms with a built-in supporter of Lifesize, Cisco, and Polycom devices.
- Professional: Its cost is $12 per month and is for 150 participants. It offers HD video, a dial-in conference line, a meeting lock, commuter mode, and many other features.
- Business: It offers all the features of the Professional plan and costs $16/month. It also offers slides to PDF, drawing tools, mobile cloud recording, and much more.
- Enterprise: It offers all the features of the Professional and Business plan with other features such as InRoom link, volume discounts, and more. For pricing, contact the team.
3. Whiteboard Fox – Free Online Whiteboard
Mobile apps not available
Whiteboard Fox is another virtual whiteboard tool that is fairly easy to use. It does not require any setup or download, opens easily on your browser and you are good to go. The tool begins with a blank canvas and is divided into grids.
It is a quick virtual whiteboard collaboration for your remote teams and businesses. You can easily collaborate and coordinate with your co-workers through this whiteboard too. It is simple and convenient to use without any download requirements.
- Share your screens with multiple other users and members of your team.
- Draw and erase on the blank canvas and it has simple options to choose from. You can undo it whenever you want.
- Easily copy anything to your clipboard with a single click-through “copy all” option.
- To add more participants to this virtual whiteboard simply email or message them the link and they can join in.
- Team members can see the changes instantly that are being made which makes the collaboration super-fast in no time.
- Connect with Facebook and let users save and share your whiteboards.
Whiteboard Fox is a completely free online whiteboard tool.
4. Zoom – Free Whiteboard Tool
- Check out our top picks for the best Zoom alternatives
- Read more about Zoom’s capabilities in our Zoom review
Zoom is one of the best online whiteboards available for businesses or any other field of life. It provides online meetings, training sessions, and technical support to make sure its users are aligned and all in one place.
You get a consistent online expertise experience with this virtual whiteboard application which gives you a video webinar through which you can easily manage events and town hall meetings. You can also integrate Zoom into your conference rooms and enhance collaboration.
Not only this but it also gives you access to the phone system with which you get a next-level phone system enterprise so that you stay connected with your remote teams. With their instant messaging and file-sharing you can easily communicate with your team members.
- It is highly secure and private due to AES 256-bit GCM encryption and keeps all your meetings and data safe.
- Easily syncs your data to any device seamlessly and allows you to make HD audio or video conference calls.
- Its built-in collaboration tools help you to share your screen with multiple people to have more collaborative meetings.
- Record your meetings and have transcripts. Also, you can search these recorded transcripts for later use.
- Play videos or audio clips during your meeting without uploading the content.
- It gives mobile conference meetings just as for desktops. Turn on the virtual backgrounds of the display picture you want.
- Basic: Basic includes 100 participants, video conferencing, group security, and more.
- Pro: It costs $14.99/month. It includes all Basic features with user management, reporting, assigns scheduler, and many more features.
- Business: It costs $19.99/month and gives all Pro features plus vanity URL, single sign-on, and much more.
- Enterprise: Enterprise costs $19.99/month with all Business features including executive business reviews, and more.
Zoom also offers other solutions like Modern Cloud Phone Solutions, Software-Based Conference Room Solutions, Webinars and Events, and other Add-Ons like Audio Plans, and Additional Cloud Recording Storage. Prices vary according to plans and add-ons.
5. AWW App – Simple Online Whiteboard
Mobile apps not available
This is among the best online whiteboard tools that are touch-friendly and provide real-time collaboration for users. The AWW App is not designed for a specific kind of business or field, it works best for every kind of team or works.
There are several zoomable canvases that you can utilize to envisage and visualize your ideas and plans. Your team members can also save them to access them at any time they want. There is also a built-in voice communication tool to carry out crystal-clear meetings.
- It gives unlimited collaboration and web-conferencing with many people and links it to Skype.
- Have unlimited posts on your virtual whiteboard and instantly update your board with brainstorming ideas.
- Adjust zooming in and out on your board so you can focus on the important things, along with your other members to view the bigger picture.
- Teachers can make assignments, give feedback to students, and allow absent students to participate in class.
- Also, teachers can send group assignments and sync all the data related to the syllabus and students assembled in a cloud.
- It has got API Version 1 and API Version 2, to have an upgraded Web Whiteboard app for better collaboration with your friends, colleagues, and students.
- Business: There are 4 plans, Free, Personal, Organization, and Custom plan. Personal and Organization plan costs $10 and $17/month respectively. Features include premium boards, advanced tools, and much more. Custom plans include plans of your choice.
- Education: There are 2 plans, a Teacher and a School plan. The Teacher plan costs $9/month and the pricing of the School plan is customizable. Features include unlimited premium boards, volume discounts, and much more.
- API: There are 4 plans, Single, Startup, Enterprise, and Custom Plan. Single costs $10 monthly and gives advanced tools, PDF/PPT upload, and more. Startup costs $30/month and offers 5 concurrent sessions, email support, and features of Single. Enterprise costs $200/month and offers 50 concurrent sessions and the Custom plan offers SLA, On-premise solution, and more.
6. Conceptboard – Powerful Online Whiteboard
Mobile apps not available
Conceptboard is an amazing online whiteboard software that makes collaboration with your team members, clients, and other stakeholders continuous and smooth. It is your all-in-one virtual cooperative workspace that is available anywhere, anytime.
It offers an infinite number of canvases for your ideas and concepts that you wish to align in one place. Do not worry if your team is huge, this whiteboard for collaboration will organize large as well as small teams and businesses.
Also, if your team is working remotely, Conceptboard has always got your back, it will manage distant groups and teams perfectly without any hassle. You can share your screen with your team members, and have video chats that will make you feel like all members are sitting together.
- Private and secure whiteboard with a cloud-based platform. Your data, meetings, entries, and all the important things are safe and secure.
- It allows you to create, share, and collaborate on one page and stay connected on all projects.
- There are countless whiteboards so that you are never out of space to align your projects.
- You can assign tasks to your team members with a click by using @mentions. Keep your projects smooth and going.
- It has several artistic visual tools with which you can sketch, draw, add sticky notes, and much more.
- Create visual frameworks with free templates and with its Enterprise solution, you can create scales and visual representations of progress and more.
- Free: It is free of cost with features like unlimited boards, 500MB file storage, live moderation, and much more.
- Premium: Premium offers unlimited objects per board, team-wide defaults, 20GB of storage data, and more. It costs $6/month.
- Business: The price for Business is $9.50/month with features like unlimited projects, guest roles of reader, editor, and reviewer, approval workflow, and many other features.
- Enterprise: Contact them for pricing. Its features include optional guest roles, the custom limit of audio, video, screen-sharing, SSO, and much more.
7. Ayoa – All-in-One Online Whiteboard
Ayoa is an all-in-one online whiteboard where you can brainstorm ideas, work together and get things done.
By seamlessly blending idea generation, task management, and team collaboration features, Ayoa goes beyond convention and provides a platform for teams to work together and cultivate knowledge that can be used to drive success.
The perfect remote replacement for an office whiteboard, Ayoa boasts various features to boost creativity and productivity, including sticky notes, lists, freehand annotations, attachments, flowcharts, and images.
- Extensive template library to help you get started including SWOT analysis, Meeting Agenda, Design Brief, brainstorming canvases, and many more.
- Invite your team to your whiteboards for real-time collaboration anytime and anywhere.
- Easily export your whiteboards as a PNG or JPG image to save, print, or share with others.
- Use Ayoa’s integrated video conferencing and instant messaging features to chat and meet with your team alongside your whiteboards.
- Develop areas of your whiteboard using Ayoa’s mind-mapping functionality to take your creative thinking to a whole new level and uncover groundbreaking ideas.
- When you’re ready to action your ideas, easily drag and drop items from your whiteboard into a task board where you can plan, manage and track your tasks from start to finish!
- Basic: Free – Includes up to 5 boards, up to 50 elements per board, real-time collaboration, templates, task management, and mind mapping.
- Pro: From $10/month – Includes unlimited boards, unlimited board elements, and exports.
- Ultimate: From $13/month – Includes user groups, team pulse, video conferencing, and integrations (Zoom, Google Calendar, Evernote).
8. Twiddla – Online Whiteboard for Students
Mobile apps not available
It is one of the best virtual whiteboards for 21st-century classrooms for an innovative and digitalized experience. You can mark up websites, graphics, and photos, or start drawing things on a blank canvas. You can have an amazing modern classroom by browsing the web along with your students.
Also, it enables you to organize remote classes and tutoring with this free online dry-erase board. It does not need any plug-ins or downloads, just browse the website and you are ready to start. It is a user-friendly and ideal whiteboard for collaboration.
- Make your collaboration fast and cool. Browse websites together, have a team sport, real-time collaboration, share files, chat, and more.
- Neither you nor your team members need to sign-up for this virtual whiteboard or have an account.
- Anyone from your team or classroom can edit and view the whiteboards with the EtherPad function and change images, texts, drawings, etc.
- It works for PC and MAC and gives additional forms of communication such as text-based chats and voice functions.
- Easily save your work in PDF form or media file with a single click but this feature is only for registered users.
- Its API allows you to host all your meetings by yourself and you can create your meetings and display your logo instead of Twiddla’s.
- Guest: It is free and offers 10 participants, 20 minutes meeting time-limit, and create and attend meetings.
- Pro: It costs $14 per month with offers such as 1 named account, unlimited participants, screen capture, c0-branded meetings, and more.
- Team: It gives 10 named user accounts, email support, 2400 minutes/month, and more features with a $99 cost per month.
- Business: It offers features like 50 named user accounts, priority email support, presenter/moderator controls, and many more with a price of $349/month.
- Enterprise: Call their team for pricing. It gives amazing advanced features including unlimited named user accounts, email, and phone support, SLA, and features of all other plans.
9. Ziteboard – Best Online Whiteboard for Android
Download: Android | iOS app not available
This online whiteboard software is best for real-time collaborations and is designed for the best use by both, teachers as well as students with a clean interface. You can use this free online digital whiteboard to draw any shape with its shape recognition algorithm. It’s an all-in-one online whiteboard program.
In this crucial time amid the COVID-19 pandemic where social distancing is a must, this virtual interactive whiteboard can help students to pursue their studies smoothly.
It allows you to have live teamwork along with an option to insert images and files to have better tutoring and training sessions to maximize efficient education.
- Its anonymous whiteboard feature enables students and teachers to use this app without any registration or sign-in.
- Its white-label service enables you to embed the whiteboard into your web page easily with just a few starting steps.
- Voice and video chat features allow you to have effective yet real-time cooperation with groups, class fellows, and any other person.
- You can save your whiteboards in PDF form and print them as well. Graph plotter add-on enables you to have an interactive graphic calculator.
- It has a WordPress Plugin for embedding and customized boards for your important events and happenings.
- It is optimized for Wacom and iPad to enhance the graphics and writing styles of your boards. Also, it has a simple JSON-based API and user management.
- Starter: It’s free and has features like 3 boards, infinite shared whiteboards, sticky notes, and many more.
- Weekly: It has a one-time payment of $5 and offers infinite boards, highlighter pens, text chat, and more.
- Monthly: It costs $9/month and offers infinite shared whiteboards, PDF import, public and private boards, and many more.
- Annual: It has custom colors, image import, audio and video chat, and many other features with an annual subscription of $85.
- Enterprise: Email them for a quote. It offers all Pro features, API, encryption, and many more amazing features.
Mobile apps not available
It is one of the best whiteboard apps that can completely turn the traditional way of teaching. Scribblar allows you to have all your ideas and concepts on a single virtual whiteboard that is easy to share and display to all your students, even if they are away.
Also, chat with your students through audio and video chats on this web-based whiteboard which is best for teaching and demonstration. It is well-known among teachers, students, and schools all over the world for its best features such as audio and video calls, live audio, image sharing, and more.
Not only it is best for teachers, but also for other businesses that need to manage and organize.
- It can be used by multiple users at the same time and real-time collaboration among teachers and distant students is made possible.
- Multiple users can upload photos, files, and documents, and can make changes to this virtual whiteboard.
- Its Pro Website Integration is available in Scribblar Pro with which you can integrate the features and usability of Scribblar into your existing website.
- You can do text chats with user lists so that you do not lose track of your communication with students, clients, and other people.
- It does not require any download or subscription and is free to use.
- It is used by teachers of the world’s most renowned schools and universities such as Harvard University, University of Phoenix, Brighton Grammar School, and many more.
- Starter: It gives 5 users per room and 5 rooms per account with a cost of $14 per month.
- Standard: Starter’s price is $24 per month with 10 users per room and 10 rooms per account.
- Premium: It offers 25 users per room and 25 rooms per account. It has a monthly cost of $39.
- Pro: Pro pricing is $69 per month and gives a white label and API and unlimited rooms per account. It also offers 150 sessions and other game-changing features for your work.
Mobile apps not available
Limnu is the best online whiteboard for every kind of business or team whether it’s project managers, tutors, freelancers, business analysts engineering teams, and so on.
You can perform many functions on this whiteboard app like prioritizing product features, collaborating with teams, and much more.
With Limnu, you can also sketch your ideas easily on this handy app along with your team to collaborate and no sign-up or registration is required. Its API features offer Limnu-branded and white-label presentation with vigorous tracking and reporting of users.
- It comes with a large storage space so that you never get out of storage space and your work and collaboration stop.
- Access to all the apps and devices so you never stop your work even if you are away as it works best for remote teams.
- Sharing your projects with your team members and clients is without any hurdle and your projects are secure.
- It has an easy 3-step team setup process and you can add as many team members as you want.
- Team admin control gives you full control over the privacy and security of your board. You can choose who can see your board and who cannot.
- It is also ideal for tutors and students with attractive drawing tools and video conferencing features. Also, it is free for students.
- Free: It is free for 14 days with unlimited board collaborators and many other features.
- Pro: It costs $5 per month with unlimited boards and collaborators, gives a $10 discount per year, and private and collaborative board options.
- Team: It saves $16 per year and costs $8 per month. It gives unlimited boards, team members, team or private boards, and team security controls.
- Enterprise: Enterprise has features of Team and Pro with a dedicated customer success manager and personalized training and onboarding program. API requires no download, and no registration, and hosts all aspects of whiteboard use.
Stormboard is an efficient brainstorming and project-managing whiteboard tool. It is a flexible, easy-to-use collaboration software that makes your business meetings more fluent yet interactive.
It allows you to brainstorm and ponder upon important ideas related to your business and deliver them to your team that is working remotely.
You can gather ideas, work together on projects, have online video conferencing, and many other constructive things for your projects.
It has built-in business templates through which you can generate instant reports, work on projects without any hassle, retain ideas, and have solutions for all your business-related problems. There is a huge number of customers that trust Stormboard for their business.
- Have a smooth collaboration with your remote team members through sticky notes, sharing your concepts, and innovative whiteboards.
- It has a 256-bit SSL internet connection which is certified to protect your data.
- It provides built-in business processes to start your business with ready-to-use widgets and templates.
- Have meetings right away, the moment you want, and generate informative and progressive reports with its quick and instant meeting notes.
- You can have all your problems solved instantly with its brainstorming feature that allows you to clarify, explain, and have feedback and discussions with your team.
- Easily assign tasks and manage your projects according to your desire along with your team to turn concepts into actions.
- Personal: This is one of the free online whiteboards that are specifically for individuals. It has 5 open Storms, and integrations with Slack, Teams, Flow, and others. It also offers basic reporting + exports, and more.
- Business: It costs $10 per month and gives 10 Storm viewers, folders, data imports, pre-made templates, the ability to customize all templates, multiple Storm Administrators, and many other features.
- Enterprise: Enterprise includes all Business features plus invoice billing, customized demos + training, custom teams, and service agreements, branded templates and reporting, and much more. It costs $16.67/month.
13. IPEVO Annotator
IPEVO Annotator is a completely different way of using your interactive whiteboards. It is one of the unique online whiteboard software that has amazing annotation tools through which you can freely draw on the images that are displayed on the screen and make notes on them as well.
You can also use screenshots, screen recordings, or other things that are useful in your projects. It does not require any registration and also it does not access any of your personal information.
All your photos and videos are stored in the local drive and you can uninstall it anytime when you do not need it.
- You can use rulers, protractors, scissors, or any other tool to draw instantly on the board and highlight important points and zoom in to focus.
- Its multi-pen feature allows two users to work at the same time on the projected surface. It is compatible with IPEVO IW2 Wireless Interactive Whiteboard System.
- Broadcast your screen in no time with anyone around the globe by using the Live Broadcast feature.
- Record your whole screen activities side-by-side or just a part of them for later use.
- It has a drawing mode in which you can draw on your ongoing screen and a whiteboard mode in which you can delete/add, and import files, images, etc. as well.
- You also have a cursor, eraser, undo, redo, trash, and many other features that are handy and at your disposal.
IPEVO’s online whiteboard is free to download and the tools are available on their online store. The tools have two categories, Document Cameras, and Interactive Whiteboards.
- Document Cameras: Contains 3 products, IPEVO VZ-X Wireless, HDMI, and USB 8MP Document Camera for $259, IPEVO VZ-R HDMI/USB Dual Mode 8MP Document Camera for $199, and IPEVO V4K Ultra High Definition USB Document Camera for $99.
- Interactive Whiteboards: It also 3 products, IPEVO IW2 Wireless Interactive Whiteboard System for $169, IPEVO IS-01 Interactive Whiteboard System for $149, and IPEVO IP-1 Interactive Pen for IW2 Interactive Whiteboard System for $79.
InVision Freehand is an innovative virtual whiteboard application that is not restricted to one form of business or team. It is suitable for every project whether it is related to business, education, or any other with its advanced features and tools.
It makes collaboration with your team seamless and uninterrupted by keeping your managers, developers, stakeholders, and designers, all on the same page. Brainstorm with them collectively, share ideas, make decisions, and other important steps to make your projects successful.
It plans, generates, and test prototypes for any team, make business models, and designs for any device with its effective tools and strategies. It has a simple drag and drops feature through which you can use any image and draw whatever you want. You can also use different integrations.
- It offers a vector drawing tool through which you can easily draw on images, Photoshop, and make sketches.
- The layout engine enables developers to regulate and scale their designs to adjust to any device regardless of its size.
- Control who can view your projects and also the right person gets the work. Its freehand drawing tools enable you to instantly add comments and suggestions.
- Open API is an extensive application integration that makes managing your projects stress-free and easy.
- The accounts that are made on InVision are managed on the cloud as well. With the cloud, the workforce becomes flexible and organized.
- You can also embed InVision into different apps such as Trello, Jira, Slack, etc. to enhance the power of your development.
- Free: This plan is free and offers 1 prototype.
- Starter: It gives 3 prototypes and costs $15 per month.
- Professional: Professional costs $25 per month and offers unlimited prototypes.
- Team: The team offers unlimited prototypes and up to 5 team members. Its pricing is $99 per month.
- Enterprise: Enterprise has advanced features with unlimited prototypes. It offers to spark design-driven innovation, lighting-fast screen designing, animation, prototype, add extensions, and many more striking features.
Michael LeBoeuf says that pencil and paper are outstanding concentration tools because when you write down any idea or a concept, you spontaneously focus on it. Writing things down enables you to memorize them and virtual whiteboards can be your go-to option.
These best virtual whiteboards stay with you wherever you go and help you to organize your stuff and collaborate with your team fluently.
They help you to keep your morale high, remember the things that matter to you the most, boost your creativity and have many other benefits.
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